COMMUNICATIVE ENGLISH SECTION-B

EMAIL WRITING

An email is an abbreviation for ‘electronic mail’. It is a ‘store and forward’ method of composing, sending, storing and receiving messages over electronic communication systems and is the quickest way to communicate in writing. Since, paper is not required for writing an email, it may be referred to as ‘eco-friendly’ way of communicating with others.
An email consists of two major sections:
1. Header which comprises email address of the sender and receiver; date and a subject
2. Body which comprises the main message to be conveyed through the letter. It could be a formal or an informal message depending on the purpose.
Difference between a letter and an email:

Sr. No.	Letter	E Mail
1	A letter is a hand-written or a printed mode of communication.	An email is a modern mode of communication, where the message is typed or merely copied and pasted.
2	A letter can be addressed to just one person or organization and is usually transmitted by mail/post.	On the contrary, an email may be addressed to n-number of people and is transmitted through internet.
3	a letter takes more time to reach from the sender to the recipient.	An email gets transmitted instantly from the sender to the recipient

Points To Remember:
1. Subject or purpose of writing should be mentioned in an e-mail.
2. The subject should be crisp and precise.
3. An e-mail should be brief, simple and concise. Monotony and repetitiveness should be avoided.
4.  It should focus on the issue rather than dwindling on various other elements.
5.  Coherence should be maintained.
6. Marks will be awarded on the use of appropriate style, language, content and expression.
7. Although, marks will not be deducted for exceeding the word limit, it is advisable to follow the given word limit.

SAMPLE EMAILS-

Q.1. You are SAJID. Write an email to a newspaper editor, bringing forth the problem of hike in petrol price and its effects on the common man.
Answer:
From: sajid15@tmail.com
To: editor@y2knews.com
Date: 4 November 2013
Subject: Excessive hike in petrol prices
Sir,
Through this e-mail I want to draw your attention towards the unwarranted hike in petrol prices.
Recently there has been a steep rise in petrol prices. The rise of Rs.7.54/l has left the general public seething and fuming. Everybody has been vehemently arguing over the exorbitantly priced fuel. The price rise in petrol leads to consequent increase in petroleum-based products like beauty products, fabric, hardware products, etc. Many NGOs and social activists have come down to protest on the streets. Generally, after such hikes some partial roll-back takes place. However, such a possibility seems unlikely this time.
I would like you to highlight this burning issue through the medium of your newspaper.
Regards,

Sajid

Q.2. You are Arayn/ Eleena of Class IX. You have received an email from the International Mathematics Olympiad Committee, informing that you have ranked 2^nd in the competition. Write an e-mail to your friend, Julian, sharing your happiness.
Answer:
From: Eleena@kmail.com
To:Julian.alvee@geezone.com
Date: 12 March 2013
Subject: Success in Mathematics Olympiad
Dear Julian
My joy knows no bound as I write this mail to you. I have secured the second position in the recently held Mathematics Olympiad. I was informed about my victory through an e-mail from the International Mathematics Olympiad Committee.
The competition was held two weeks back.  There were 30 schools which participated in the competition. I am sure that my principal and teachers will be proud of me. This result also ensures a scholarship for my higher studies. As you know, Mathematics has always interested me and I hope to excel in it. Also, I will be going to Melbourne to participate in a Mathematics quiz.
I hope we will be able to meet before I go to Melbourne. Take care and reply soon.
Love,
Eleena.
PRACTICE QUESTION
Q. You came to know through a common acquaintance that your cousin drives motorbike rashly. He has recently learnt some stunts and shows them off on the road. Write an e-mail showing your concern for his safety. Also, warn him to stop this practice immediately.

HELP VOCAB- may seem fun to you, extremely dangerous, can prove fatal, crowded place, Rash and careless riding, puts the rider’s life in danger but the lives of others too, a punishable offence, cattle stray freely on the roads, should be cautious, limit your speed and follow traffic rules, carry your license, whole family, worried and angry, suggested to your mother, sell motorcycle, in your hands, show care on the road, save your motorcycle